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FIRE SERVICE AND GENERAL FIRE SAFETY TOPICS => Fire Safety => Topic started by: messy on October 10, 2006, 10:43:15 AM

Title: Keeping Records & the FSO
Post by: messy on October 10, 2006, 10:43:15 AM

There are at least two Articles which refer to the Enforcing Authority having certain powers with regards to viewing and copying any record which is required as a result of the FSO [paraphrase].

The FPA required cert buildings to keep log books for various records including training, AFD & EL testing etc etc. However, try as I might, other than recording the FRA (in certain circumstances), I am having difficulty finding any requirement for any other record keeping.

I am not talking about best practice  I am referring to actual requirements of the FSO, which may lead to enforcement action if they are not carried out.

Have I missed something here?

Title: Keeping Records & the FSO
Post by: Davo on October 10, 2006, 11:33:40 AM

Messy

NO requirement for a log book.
You are required to maintain under articles 17 and 38.  Article 32 lists offences, ie failure to comply with the articles.
As long as you have the evidence to prove stuff is being maintained properly, it can be a six inch high pile of service dockets.
As for weekly testing of the alarm etc, not sure where this fits in!

Confused but not undaunted

Title: Keeping Records & the FSO
Post by: black arts on October 10, 2006, 04:31:34 PM

Does it actually state you must keep a log book to record your test results? No
but probably the nearest definition would be article 11 fire safety arrangements

Title: Keeping Records & the FSO
Post by: jokar on October 10, 2006, 08:08:49 PM

There is no requirement to keep records in the order.  An RP must ensure that items are maintained in a safe condition and are able to be operated.  As stated above, invoices or any other documents may assist but an FRS can not enforce record keeping.

Title: Keeping Records & the FSO
Post by: Ken Taylor on October 10, 2006, 08:28:01 PM

I take it to be a similar approach to the PUWER Regs - where you have an absolute duty to maintain the equipment in a safe condition but no specific requirement to keep records in a particular form. However you do need to be able to prove that the maintenance was carried out if charged with not doing so.

Title: Keeping Records & the FSO
Post by: Nearlybaldandgrey on October 11, 2006, 11:46:42 AM

While there is no requirement to keep records, I usually ask the RP how they will demonstrate during an inspection that the order has been complied with.

I recommend best practice as keeping documented evidence.

There should be a management plan for maintenance ......  planning, organising, control, monitor and review.

Doesn't record fall within the monitoring part?