Author Topic: Fire systems being worked on by more than one contractor...  (Read 5106 times)

Offline Fishy

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We’re carrying out major refurbishment a number of our premises, which we have to keep open and available to the public at all times during the works.  In the past, we’ve always given the job of altering the fire detection and alarm systems (major modifications, in some cases) to the same company that was maintaining them.  This gave them the job of managing and interfacing the modified kit with the parts of the system that were being maintained ‘as is’; provided a ‘one-stop-shop’ in the case of faults, and their familiarity with the systems and premises helped maintain safety and reliability.

Now, one of our Project Managers has insisted that it is more cost-effective to engage one company to do the modification and interfacing works, whilst keeping overall maintenance of the system under our existing contractor (i.e. not the one doing the mod’s).  This arrangement gives me the heebie-jeebies, but he is adamant that it goes ahead unless I can point to any British Standard or other Code of Practice that says that having a fire system under the management of more than one contractor at once is not recommended.

What’s the views – am I being too cautious, or are my fears well founded, in which case if some ‘guru’ can point me in the direction of guidance in this area, it would make my life considerably easier…!

Offline nearlythere

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Fire systems being worked on by more than one contractor...
« Reply #1 on: July 24, 2007, 04:21:27 PM »
Will the complete system, including the new bit, be maintained by the same contractor or will the new contactor want to grab a piece of the action?
As far as using different contractors is concerned there should be no specific problem regarding technical competance as either will have to install to the same standard.
Demarcation lines in the servicing of the system might, just might, be your only problem I think.
We're not Brazil we're Northern Ireland.

Midland Retty

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Fire systems being worked on by more than one contractor...
« Reply #2 on: July 24, 2007, 04:32:16 PM »
It probably isn't best practice to be honest...

I can see a few problems. In theory if both contractors employ engineers competent to maintain install and commission fire alarm equipment to the relevant BS then there shouldn't be any major probs...

But in the real world I can just see your maintenance company refusing or atleast being reluctant to take on any new or modified components of the system as installed or commissioned by the other contractor because they deem the work to be sub standard or incorrect in some way shape or form.

Perhaps Im being sceptical but that has been my experience in the past on a similar scenario to the one you describe above.

Don't know what to say here really... it isnt against the BS as far as I know to do what your boss proposes, but if it were me i think id be happier just using the one contractor....and if price is a worry Id do some price comparisons and inform my existing contractor if they were no longer competitive and see what they did in a bid to keep my custom!! Simple as that

Offline Wiz

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Fire systems being worked on by more than one contractor...
« Reply #3 on: July 24, 2007, 05:05:21 PM »
Maybe the biggest problem in trying to share reposinsibilities between the two contractors will be that the new works will be covered by a defects period. The installers of the new equipment may accuse another company, maintaing their installation, of 'creating faults', or if they rectify any faults, charging more for doing so than it would have cost the new works installer to rectifying the problem themselves.

Offline Fishy

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Fire systems being worked on by more than one contractor...
« Reply #4 on: July 25, 2007, 08:10:32 AM »
Modifications would be done by one contractor, but then the whole system will be turned over to the existing maintenance contractor once the works are complete.  Also, during the works we'll need to isolate detectors because of hot works; dust etc - sometimes this will be in areas maintained by the contractor in charge of the Mod's, other times it'll be in areas under the existing maintenance contract.

I fear that what the Project Manager thinks is a cheap and effective way of getting the work done will prove to be a management headache that ends up costing more in the long-term.

Offline nearlythere

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Fire systems being worked on by more than one contractor...
« Reply #5 on: July 25, 2007, 09:59:48 AM »
At the end of the day Fishy make your views known but do what the Projects Manager wants. If it goes belly up then you can relax as it wasn't your fault.
I have a policy of doing what bosses tell me even though I know it to be wrong. The only way to treat a fool is to let others see how incompetant they really are. All you are doing is trying to hide that fact.
We're not Brazil we're Northern Ireland.

Offline Fishy

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Fire systems being worked on by more than one contractor...
« Reply #6 on: July 25, 2007, 12:36:36 PM »
Quote from: nearlythere
At the end of the day Fishy make your views known but do what the Projects Manager wants. If it goes belly up then you can relax as it wasn't your fault.
I have a policy of doing what bosses tell me even though I know it to be wrong. The only way to treat a fool is to let others see how incompetant they really are. All you are doing is trying to hide that fact.
Unfortunately, it will be down to me to assure that the system is managed and maintained safely, both during and after the works.  The PM is only responsible for doing the works to the baseline requirements (which includes relevant British Standards), on programme and on budget.  If it's difficult to manage or maintain, they'll blame the contractor and I'll be expected to sort it out.  

The PM isn't the boss, but he does have the authority to dictate how it'll be done (i.e. to ignore me, unless I can show that what he plans to do does not comply with standards - hence my question).  Once the works are complete, he'll be off to the next project, and won't care a bean whether the system's safe, functional and reliable or not!

But hey, if I couldn't take a joke, etc etc...